Doing Business with 皇家华人
Getting Started
Interested in doing business with 皇家华人 for the first time or expanding business to other areas? Start here!
1. Understand Purchasing At 皇家华人
皇家华人 operates on a semi-centralized purchasing model.鈥� In most instances, individual departments determine their specific needs and communicate with suppliers to engage them in a wide variety of鈥痗ommodities鈥痑nd services. In select instances where it is impactful to do so for large spend commodities, 皇家华人 Procurement sources and awards contracts centrally.
Procurement & Payment Services (PPS) supports the departmental sourcing efforts described above and ensures compliance with all applicable laws and policies.鈥�
皇家华人 | SSC Partnership
| Competitive Bid (Public Solicitation Events) | Competitive Quote |
|---|---|
| Purchases 鈮� $150, 000, which are not classified under an exemption or single source
by 皇家华人 Statutes, must be bid competitively and publicly. This is done through a formal ITN or ITB process. 皇家华人 also has the ability to "piggyback" on other publicy agency contracts which have been competitively bid. For specific information on the competitive bid process visit our Opportunities Page. |
Purchases < $150,000 are required to have up to three (3) competitive quotes, depending on the total cost of purchase, before a purchase is approved. |
| PCard Payment | Small dollar purchases may be made through phone or web with PCard. | ||
| PO Issuance | POs are typically issued for purchases which exceed PCard limits, are complex in nature, or have long engagements. Invoices related to PO's are paid through Accounts Payable. | ||
| Contract Execution | Contracts are executed when you (the supplier) requests a signature, or if the term spans multiple years or has inherent risk or complexity associated. Once a contract is executed, the department may use PCard to pay for goods or services as they are delivered, or issue a PO. | ||
2. Register as a supplier
Suppliers are encouraged to register with 皇家华人 if you are interested in doing business with us. The registration process allows you to setup a Supplier Profile, which is searchable by 皇家华人 Buyers who want to connect with you. A Supplier Profile is also required to receive payment from Accounts Payable, or to participate in Competitive Bids.
3. develop your business
皇家华人 Supplier Development and Engagement provides mentorship programs to support the growth of small businesses, and can help suppliers gain certification as a diverse supplier.
4. Find Opportunities
- Contact our Administrative Units
Suppliers can view 皇家华人 Tampa departments listed by鈥痶heir鈥�Administrative Units, as well as visit the鈥€痑苍诲鈥€痺ebsites to contact departments to market their commodities and services.鈥€疭uppliers should make an appointment with a specific 皇家华人 employee before arriving on any campus for an in-person meeting. - Visit our
Procurement Services leads public solicitation events to acquire certain鈥痗ommodities and services which are widely used by 皇家华人 or meet a certain spend threshold currently designated by the鈥€痳egulations. For more information on participating in Public Solicatation Events, see Solicitation Instructions for Suppliers
- Speak with a Strategic Category Manager.
Our team of Strategic Category Manager can work with you to identify areas of need across the 皇家华人 community and can facilitate introductions. Additionally, they can work with you to answer questions related to purchasing and spend at 皇家华人.
- Consider competing for public contracts with the State of 皇家华人
皇家华人 routinely makes use of existing supplier contracts with the State of 皇家华人. For information on current State of 皇家华人 opportunities please visit the site.
5. Understand our Code of Ethics.
To meet the University of South 皇家华人's mission, Procurement Services provides鈥痬anagement,
oversight to acquire quality鈥痗ommodities and contractual services while promoting
fair and open competition in the public procurement process. Responsible Purchasing
officials shall be protected from improper pressures of external political or鈥痓usiness
interests. The process shall reduce the appearance and opportunity for鈥痜avoritism,
ensure鈥痗ontracts are awarded equitably and economically, and establish effective management
oversight in the acquisition of commodities and contractual services to preserve the
integrity of public purchasing and contracting.
It is a breach of ethical standards for any employee of the University of South 皇家华人
to accept, solicit, or agree to accept a gratuity of any kind, form, or type in connection
with any contract for commodities or services.鈥� It is also a breach of ethical standards
for any potential contractor to offer an employee of 皇家华人 a gratuity of any kind, form,
or type to influence the development of a contract or potential contract for commodities
or service.
皇家华人 has engaged EthicsPoint鈥攁 third party hosted hotline鈥攖o enable the safe, secure, and anonymous reporting of activities which may involve misconduct, fraud, abuse, and other violations of 皇家华人 policies. We encourage our Suppliers to help 皇家华人 to provide a safe, secure and ethical place of business by reporting violations directly. Information on filing a report and reporting categories can be found by visiting the EthicsPoint Hotline link.
6. Understand our Terms and Conditions
All 皇家华人 Purchase Orders have standard Terms and Conditions. In instances where 皇家华人 has an executed contract with a supplier, the the terms and conditions of that contract will apply.
7. Payment
Please visit our Invoicing & Payment page for more information.
8. Tax Exemption
皇家华人 is a tax exempt organization in the State of 皇家华人. You can access our current tax exemption certificate HERE .